Cloud Services in Cessnock NSW

Plenty of small businesses still run on a shared folder on one office computer, an email address tied to the internet provider and a USB stick for anything that needs to go home. It works until that computer dies, someone needs a file from a job site, or the business changes internet providers and the email address goes with it.

Steven Galvin helps small businesses around Cessnock and the Hunter Valley move their files and email into the cloud and set it up to suit the way they actually work. Most small businesses end up on Microsoft 365 or Google Workspace. Steven talks through which fits yours, plans the move, and gets everyone working on the new setup with as little disruption as possible.

Planning the move

A good move starts with knowing what you have: where the files live, who uses which folders, which email accounts exist and which domain name the business owns. Steven maps that out first, then sets up the new accounts, a sensible folder structure for shared files, and permissions so people see what they need and nothing they shouldn't.

Email is moved across with its history, contacts and calendars wherever the old system allows, and the switch is timed so mail doesn't go missing in the gap. Files are copied up and checked, and nothing on the old system is switched off until the new one has been tested, so there's always a fallback during the changeover. Computers and phones are then connected so shared files appear alongside local ones and email works on staff phones. Each person is shown how it works, including how to share a link instead of attaching a file.

Working from anywhere, safely

Once files and email are in the cloud, anyone with the right login can work from the office, the ute, a cellar door or the kitchen table. That convenience is exactly why the logins need protecting. Multi-factor authentication goes on every account, departing staff are removed promptly, and sharing settings are tuned so files can't be made public by accident.

It's also worth deciding how company data is handled on staff phones and personal laptops. Steven can help you set a few simple rules, such as requiring a screen lock and keeping work files in the business account rather than someone's personal storage.

Backing up your cloud data

Microsoft and Google look after their own systems, but your data is still your responsibility. If a file is deleted, overwritten, or encrypted by ransomware on an office computer and synced up to the cloud, recycle bins and version history only cover you for a limited period. A separate backup of cloud email and files gives you copies to restore from long after those windows close. Steven can set one up and keep an eye on it.

How a job works

1. 1

   Get in touch

   Call or send an enquiry and describe the problem. Steven books a time that suits you.

2. 2

   Free diagnosis

   He looks at the device or system and explains what is wrong in plain English.

3. 3

   Clear price

   You get an upfront price before any work begins, so there are no surprises.

4. 4

   Fixed and tested

   The repair is done and tested before it goes back to you.

Cloud Services: common questions